Program Reporting Specialist

The Program Reporting Specialist supports the mission of the organization by preparing accurate programmatic and administrative reports while providing essential administrative support to staff and leadership. This position will be responsible for the drafting, collecting, reviewing, proofreading, finalizing, and forwarding of all reports to contractors and/or necessary Kintock staff and Corporate Office staff. This employee will also be responsible for coordinating with all staff and departments as necessary to collect information and compile reports. This position will also provide administrative support as required, including the collection of program outcomes, population reports and documenting meeting minutes. The ideal candidate is detail-oriented, mission-driven, and comfortable working in a fast-paced environment.

Essential Duties:

* Compile, track, and organize program data related to resident services, participation, outcomes, and performance indicators

* Complete the Daily Movement Reports

* Collect and proofread staff DC-121 and BCC-141 reports and coordinate any necessary corrections/revisions with staff involved

* Complete Extraordinary Occurrence Reports

* Review urinalysis lab reports and complete corresponding BCC-141 Infractions as necessary

* Track and record all DC-121s and BCC-141 and their sanctions.

* Weekly Status Reports: collect information and draft the WSR each week

* Collect information for and complete the 120-Day List Report

* Collect information for and complete the Weekly ERC report

* Assist with meeting coordination, agenda preparation, minutes-taking, and follow-up tasks related to program staff meetings and resident house meetings

* Track, compile, record data for, and complete monthly reports, including but not limited to

* Home Plan Tracking Report

* Community Works Project (CWP) Report

* Employment Rate Report

* CCF Personnel Report

* Account Transaction Summary (ATS) Report

* SCAN Security Report

* Statistical Report

* Reentry Services Provider Report

* Official Visitors Log

* Juvenile Lifer/Commuted Life Report

* Phamatech Urinalysis Invoice

* Assist with the collection, review, and uploading of inspection/accreditation documentation

* Maintain the State Program Grievance Log and Absconder Report log.

* Maintain organized electronic and physical filing systems, including confidential records

* Assist the program director with reviewing and updating reentrant handbooks annually.

* Assist with the reporting of program outcomes

* All other duties as assigned.

Required Knowledge, Abilities, and Experience:

Knowledge of:

* Proficiency Microsoft Office

* Meticulous, thorough, and detail oriented.

* Strong written communication skills with the ability to produce clear, well-organized reports.

* Critical thinking and problem-solving skills.

* Experience working with databases or case management systems

Ability to:

* Manage time and prioritize activities

* Strong organizational skills and attention to detail

* Ability to handle sensitive and confidential information with care and professionalism

* Establish and maintain positive working relationships with co-workers

* Meet the clearance requirements of contracting agency

* Collaborative and team oriented.

* Prioritize, work independently, and proceed with objectives with minimum supervision

Work and Academic Experience

This position requires a high school diploma (associates or bachelors degree preferred) along with 1-3 years of satisfactory performance in an administrative support position, proven experience gathering information and preparing clear, well structure reports, and experience working in a nonprofit, social services, or reentry-focused organization.