Management Support Specialist (procurement and Finance)

The Management Support Specialist will be knowledgeable of Intellectual Property (IP) issues and the proper use of rights-in-data clauses to include providing support with regard to procurement, timekeeping, travel preparation, budget and revenue tracking, as well as assisting Registration staff in a range of other areas.

In this position, you will:

• Support procurement by preparing purchase orders and requisitions, and entering them into ERP; acting as p-cardholder; and reviewing transactions, reconciling for completeness and compliance.
• Order a variety of goods including office supplies and collections supplies. Purchase shipping, crating, and art handling services. Track delivery, arrange for receipt documentation, and monitor payment status.
• Track income and expenditures from a wide variety of federal and/or trust funds; prepare reports on funds obligated on purchase orders, travel authorizations, and contracts.
• Serve as timekeeper for the department, prepare administrative forms, prepare and review travel authorizations for compliance with SAAM/SI travel policies, regulations, and procedures, and independently track status of a variety of projects, correspondence, and requests.
• Train and coach department staff with procurement responsibilities on proper methods, documentation, and financial coding/budget tracking.