Legal Operations Coordinator

We are seeking a detail-oriented and self-directed Legal Operations Coordinator to support a fast-moving in-house legal environment for a beauty focused organization. This position is responsible for managing core legal administrative and operational processes, helping ensure contracts, compliance activities, and legal requests are organized, accurate, and progressing efficiently. The ideal candidate is highly organized, resourceful, and confident working independently while exercising strong judgment in a dynamic setting.

Employment Type: Freelance

Pay rate: $32-36/hr. DOE

Key Responsibilities:

Manage legal intake processes, including tracking, organizing, and maintaining records for contracts and related requests

Review incoming agreements for completeness, accuracy, and proper documentation before routing or filing

Maintain contract databases, version control, and executed agreement records with a high degree of accuracy

Follow up with internal stakeholders to ensure timely movement of legal requests and agreements

Draft routine legal documents from approved templates, including NDAs, amendments, and similar agreements

Identify missing information, inconsistencies, and potential issues for escalation when appropriate

Assist with improving legal operations processes, workflows, templates, and tracking systems

Provide general legal administrative support, including coordination and scheduling as needed

Track trademark matters, renewal deadlines, and portfolio updates

Support brand protection activities through monitoring, coordination, and enforcement tracking

Assist with privacy and compliance-related administrative tasks, including request tracking and policy support

Partner with legal, marketing, and cross-functional business teams on compliance initiatives and workflow coordination

Required Qualifications:

13 years of experience in legal administration, legal operations, paralegal support, or a related role

Strong attention to detail and the ability to spot inconsistencies or incomplete information

Ability to manage multiple tasks and deadlines in a fast-paced environment

Proven ability to work independently and take ownership of assigned responsibilities

Strong written and verbal communication skills

Excellent organizational skills and consistent follow-through

Preferred Qualifications:

Experience supporting an in-house legal department

Familiarity with contract lifecycle management systems, trackers, or similar tools

Exposure to commercial agreements such as NDAs, MSAs, SOWs, and amendments