Legal Administrative Assistant
Pacific ExecSearch
West Sacramento, California, US
About the Role
Job Description
We are partnering with a respected statewide consulting organization to recruit a Legal Administrative Assistant to support their Legal Services team. The Legal Administrative Assistant provides essential administrative, operational, and customer-service support to a high-impact legal services department. This position provides administrative support to the Legal Services department by tracking expenses and invoices, distributing contracts and quotes, coordinating in-person and virtual meetings and events, and acting as first contact for inquiries from members.
Our client offers a stable, mission-driven work environment grounded in strong organizational values. Employees enjoy a comprehensive benefits package, including CalPERS retirement, robust health coverage, generous paid time off, and wellness-focused programs.
We are partnering with a respected statewide consulting organization to recruit a Legal Administrative Assistant to support their Legal Services team. The Legal Administrative Assistant provides essential administrative, operational, and customer-service support to a high-impact legal services department. This position provides administrative support to the Legal Services department by tracking expenses and invoices, distributing contracts and quotes, coordinating in-person and virtual meetings and events, and acting as first contact for inquiries from members.
Our client offers a stable, mission-driven work environment grounded in strong organizational values. Employees enjoy a comprehensive benefits package, including CalPERS retirement, robust health coverage, generous paid time off, and wellness-focused programs.
- Salary: $20-$23/hr (DOE)
- Hybrid position with 3 days onsite and 2 days per week working remotely
- Direct Hire
- Provide administrative support including scheduling, correspondence, document preparation, and workflow coordination.
- Assist with budget tracking, expense documentation, and reimbursement processes.
- Process, track, and maintain paperwork, forms, and departmental documentation with accuracy.
- Conduct online research to support projects, inquiries, and program needs.
- Update and maintain backend website content and internal systems.
- Support meeting and event logistics for in-person and virtual gatherings.
- Coordinate travel arrangements and assist with travel-related documentation.
- Serve as a responsive, service-oriented point of contact for internal staff and external partners.
- Contribute to process improvements and maintain high standards for accuracy and compliance.
- 3+ years administrative support experience supporting administration or legal services.
- Strong skills in processing, organizing, and tracking paperwork and documentation.
- Ability to conduct online research efficiently and accurately.
- Experience updating backend website content or working within CMS platforms.
- Excellent written and oral communication skills.
- Knowledge of customer-service techniques and the ability to support stakeholders professionally.
- Experience coordinating travel and reimbursement processes (preferred).
- Experience planning meetings and events, both in-person and virtual (preferred).
- Comfortable working with a hybrid team and supporting remote workflows.
- High attention to detail, especially when following processes and procedures.
Responsibilities
- Coordinate meetings and events
- Manage administrative workflows
- Support budget tracking and expense documentation
Qualifications
- 3+ years administrative support
- Experience in legal services preferred
- Experience updating CMS platforms
Required Skills
administrative support
calendar management
expense tracking
document preparation
customer service
Keywords
legal admin
hybrid
office support
legal services
administrative
Interested in this role?
Apply now and take the next step in your career.