Janitorial Assistant Manager

Job Summary: Responsible for general office tasks assigned, including employee record management, recruitment support, and administrative assistance for site operations.

Essential Duties and Responsibilities: Includes but not limited to, the following:

• Submit new employee information to corporate office and input into WinTeam.
• Maintain on-site employee records (e.g., new hire information, reprimands, insurance files) and scan documents to corporate office.
• Send terminated employee paperwork and verification of employment to corporate.
• Assist with Employee Referral Bonus Program.
• Attend job fairs and schedule open houses to source qualified candidates.
• Interview candidates and complete pre-hire process (background checks, drug screening, badge requests, training scheduling).
• Assist Site Manager with employee relations as needed.
• Transition agency staff to SMC payroll.
• Maintain PPE inventory for hiring process, including weekly reporting and ordering.
• Prepare correspondence, quotes, labels, and forms using Microsoft Office.
• Perform other similar and related duties as assigned.

Required Skills/Abilities:

• Must have a reliable smartphone as a condition of employment for timekeeping, employee portal access, and company communications.
• Proficiency in Microsoft Office Suite.
• Strong organizational and communication skills.

Education and Experience: High school diploma or equivalent required; administrative experience preferred.

Language Skills: Ability to read and interpret documents and communicate effectively in English.

Mathematical Skills: Basic math skills for inventory and reporting.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions and resolve problems. Physical Requirements: Ability to sit for extended periods and occasionally lift up to 25 lbs.

Work Environment: Office setting within janitorial operations site.

Work Arrangement: 100% on-site. Accommodation may be considered in accordance with applicable laws to enable individuals with disabilities to perform the essential functions of the position. Nothing in this description restricts management's right to assign or reassign duties as needed.

Shift Hours: 6:30 PM TO 4:00 AM Monday-Friday

• 401K/403b Plan
• Pension/Retirement
• Dental Insurance
• Paid Vacation
• Vision Insurance
• Medical Insurance
• Life Insurance
• Relocation assistance

This position reports to Site Manager.

The following screenings are required:

• Criminal Background Check