Facilities Planning Specialist

Under the general direction of the Facilities Planning Manager, our Facilities Planning Specialist is responsible for space management and occupancy planning across our real estate portfolio. You will have the opportunity to work with cross-functional teams and leaders to ensure space solutions meet the departmental and forecast needs. You will also act as a liaison for workplace changes or projects and help drive process efficiencies to ensure smooth operation and delivery of site projects. A successful candidate will demonstrate strong communication skills, keen attention to detail, an adaptable approach to problem solving and a clear knowledge of facilities planning competencies such as floor plan management, data analysis, project management, space planning and design.

What you'll get to do:

Space Planning Management & Design oversee space planning activities, occupancy planning and real estate portfolio optimization.

Analyze the company's office portfolio and provide options for ways to improve existing space based on company needs or requirements

Provide space planning options using AutoCAD, Eptura Workplace, and other tools to maintain drawings and provide scenario-based planning materials

Conduct periodic building audits to ensure that layouts, employee workspaces and furniture locations are correct

Maintain accurate record drawings, including CAD floorplans, furniture layouts, employee seat locations, employee seat assignments, space categorization, room numbering, and room naming conventions

Periodically meet with Lytx customers to provide workplace solutions by developing stack, space, and furniture plans based on requirements for special needs, new functions or organizational changes

Assist with organizing and resolving space planning issues through evaluation of differing or competing space needs, and develop solutions to satisfy each department's needs

Has knowledge of the construction project process and understands building codes, documents and other relevant industry documents

Responsible for ensuring that a workspace is properly assigned for each new hire

Oversees seating reservation tool set up and management

Create and upkeep architectural and design standards

Data, Process & Systems Management

Subject matter expert for administration of the Eptura floor plan and desk reservation tool to ensure accurate and live information presentation

Establish and maintain accuracy of Facility Planning data and reports such as Headcount, Hiring Plans, and Space & Occupancy Reports (Capacity/Occupancy/Vacancy) to contribute to Forecast Models for site planning

Works with management to collaborate and document facilities related processes and policies as required for office space planning, moves, and others.

Assist in providing data governance and reporting for facilities planning related processes and policies

Project Management & Collaboration

Foster positive internal and external working relationships and collaborative communication (e.g. within the Facilities Department, business units, design partner/consulting firms, etc.) for the purpose of delivering efficient and effective facility planning support services and providing excellent customer service

Partner with stakeholder groups such as Corp I.T. to build and execute project plans

Manage all MAC (Moves, Adds and Change) projects

Forecast, plan and execute facilities planning projects that may involve construction, furniture reconfigurations, and workplace changes

Prioritize project plans, schedule, budget and allocate resources to ensure site services are completed based on urgency with minimal interruption to operations

Other duties as assigned.

Develop Project Plans, construction budget development and management through life of the project

Provides change management support

Other Management

Manages all site signage, branding and installation

Provides global conference room standardization and management

Assist with providing monthly accruals to the FP&A team

What you'll need

3+ years in office planning

4-year degree in Design or Business preferred

AutoCAD knowledge required

Strong knowledge of Excel

Invoicing and PO management experience a plus

Excellent organizational and time management skills

Strong customer service and communication skills

Enjoys working in a flexible, energized and collaborative environment

Occasional travel will be required for site surveys

Benefits:

Medical, dental and vision insurance

Health Savings Account

Flexible Spending Accounts

Telehealth

401(k) and 401(k) match

Life and AD&D insurance

Short-Term and Long-Term Disability

FTO or PTO

Employee Well-Being program

11 paid holidays plus 1 inclusive holiday per year

Volunteer Time Off

Employee Referral program

Education Reimbursement Program

Employee Recognition and Appreciation program

Additional perk and voluntary benefit programs

Hourly rate is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. This position is also eligible for an incentive compensation plan. The expected hiring hourly rate for this position is:

$37.74 - $47.83

Innovation Lives Here

You go all in no matter what you do, and so do we. At Lytx, we're powered by cutting-edge technology and Happy People. You want your work to make a positive impact in the world, and that's what we do. Join our diverse team of hungry, humble and capable people united to make a difference.

Together, we help save lives on our roadways!

Lytx, Inc. is proud to be an equal opportunity employer. We're committed to building a diverse and inclusive workforce and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, gender, genetic information, uniformed service, national origin, age, veteran status, disability, pregnancy, or any other status protected by federal or state law. We are committed to providing reasonable accommodation for candidates with disabilities who need assistance during the hiring process.