Administrative Assistant- Legal Service Team

The Administrative Assistant provides secretarial, technical and organizational assistance to lawyers and other managerial staff, as assigned. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of the Firm's policies as a valued member of a support team.

Essential Duties and Responsibilities

Typical responsibilities include, but are not limited to, the following:

• Create, revise and print correspondence, memoranda and other legal documents
• Answer and place telephone calls professionally; take accurate and complete messages
• Review electronic and physical mail and other correspondence
• Establish and maintain calendar for principals
• Make appointments and travel arrangements for principals
• Transcribe and type dictation to produce a variety of legal documents as requested by lawyers
• File documents
• Organize client and internal meetings
• Input attorney time and reimbursable expenses
• Prepare client bills
• Understand and calculate financials related to billing invoices
• Fill printers and copier with paper each morning and during the day as necessary
• Prepare Working Group Lists (WGLs)
• Update InterAction database with client contact information
• Open/edit client matters
• Run conflict checks
• Able to provide coverage to Principals on the practice floors as needed

Qualifications/Position Requirements

• Ability to manage a varied workload and meet deadlines
• Must be punctual and reliable
• Proficient in MS Word, Excel, PowerPoint, Outlook and other applications as needed
• Strong interpersonal skills
• Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude
• Flexibility in daily schedule to accommodate unexpected situations arising from attorneys/legal assistants and other staff
• Excellent written and verbal communication skills
• Ability to proofread typed material for typographical, spelling and grammatical errors
• Ability to type with speed and accuracy
• Ensure confidentiality of all the Firms and clients' documentation and information
• Experience with Aderant, PSShip, Enterprise Emburse, InterAction (preferable)

Education and/or Experience

• Associate Degree or higher
• 1 to 5 years' experience as an administrative assistant or paralegal

Compensation

The expected base salary for this position ranges from $60,000 - $90,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.