Executive Assistant / Administrative Professional

Title: Executive Assistant / Administrative Professional
Location: Tampa, FL (On-Site)
Salary: $50,000 – $55,000 DOE

Why This Opportunity Stands Out

• Well-established, highly respected professional services organization with a strong reputation in the Tampa market
• Direct support to executive leadership, offering high visibility and impact
• Stable, team-oriented environment with long-tenured employees
• Broad exposure to operations, compliance, and client service functions
• Opportunity for the Executive Assistant / Administrative Professional to truly own the administrative function and streamline processes

Key Responsibilities

The Executive Assistant / Administrative Professional will serve as the right hand to leadership, ensuring daily operations run smoothly and efficiently.

• Provide high-level calendar management, meeting coordination, and travel arrangements for executive leadership
• Act as gatekeeper and liaison between executives, clients, internal staff, and external partners
• Prepare correspondence, reports, presentations, and confidential documentation
• Coordinate internal meetings, take meeting minutes, and track action items
• Assist with compliance documentation, licensing paperwork, and regulatory filings as needed
• Maintain organized electronic and physical filing systems
• Support office operations including vendor coordination, supply management, and facility-related needs
• Help manage special projects and cross-functional initiatives
• Ensure professionalism and confidentiality in all interactions

The Executive Assistant / Administrative Professional will play a critical role in maintaining structure, organization, and communication across the office.

Qualifications

• 5+ years of experience in an Executive Assistant / Administrative Professional or senior administrative role
• Strong calendar management and organizational skills
• High level of discretion handling confidential information
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to prioritize multiple tasks in a fast-paced environment
• Professional demeanor with strong client-facing capabilities
• Experience supporting senior leadership or ownership-level executives preferred

This Executive Assistant / Administrative Professional position is ideal for a polished, proactive individual who thrives on organization, anticipates needs, and enjoys being the go-to support resource for leadership.