Administrative Client Specialist

Chief of Staff KC is partnering with a trusted client in the Lee’s Summit area to hire an Administrative Client Specialist. This role is ideal for someone who takes pride in strong administrative support, maintains an orderly and efficient workspace, and strives to create a positive client experience.

Responsibilities

• Serve as the first point of contact for all clients, visitors, and callers
• Ensure the front office is consistently clean, organized, and welcoming to enhance the client experience
• Answer, screen, and route incoming calls with efficiency and professionalism
• Manage calendars, schedule appointments, and confirm client visits to ensure smooth daily flow
• Prepare meeting spaces and materials in advance of client and internal meetings
• Perform daily administrative tasks including scanning, filing, mail processing, and document preparation
• Take meeting notes and maintain well-organized records and files
• Monitor office supply inventory and place orders to support seamless office operations
• Provide general clerical and office support to team members as needed

Qualifications

• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and remain organized in a busy environment
• Proactive, dependable, and comfortable jumping in where needed
• Bachelor’s degree preferred
• 3+ years of administrative, front desk, or office support experience
• Proficiency in Microsoft Office